W I
Z A R D S O F R O D S
C O
N S T I T U T I O N A N D B Y L A W S
TABLE OF CONTENTS
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CONSTITUTION |
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ARTICLE I |
NAME |
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ARTICLE II |
PURPOSE
OF THE CLUB |
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ARTICLE III |
JURISDICTION |
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ARTICLE IV |
MEMBERSHIP |
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ARTICLE V |
AMENDMENTS
TO THE CONSTITUTION |
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BYLAWS |
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BYLAW I |
ELECTION
OF OFFICERS |
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BYLAW II |
MEETINGS |
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BYLAW III |
DUTIES
OF THE CHAIRMAN |
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BYLAW IV |
DUTIES
OF THE CO-CHAIRMAN |
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BYLAW V |
DUTIES
OF THE SECRETARY |
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BYLAW VI |
DUTIES
OF THE TREASURER |
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BYLAW VII |
DUTIES
OF THE HISTORIAN/PHOTOGRAPHER |
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BYLAW VIII |
VOTING
MEMBERS |
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BYLAW IX |
FISCAL
YEAR |
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BYLAW X |
DUES-FEES |
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BYLAW XI |
ANNUAL
FEATURE VEHICLE(S) DRAWING |
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BYLAW XII |
ANNUAL
MEMBER-OF-THE-YEAR AWARD |
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BYLAW XIII |
50-50
DRAWING |
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BYLAW XIV |
AMENDMENTS
TO THE BYLAWS |
C
O N S T I T U T I O N
ARTICLE
I
NAME
Section 1. This
organization shall be known and so designated as the Wizards of Rods, Inc.
ARTICLE
II
PURPOSE OF THE CLUB
Section 1: The purpose
of the club will be:
·
To promote activities relating to special
interest vehicles, such as tours, exhibitions, parades, and safe operation;
·
To be a source of information for the
exchange of special interest vehicles, parts, and related materials;
·
To promote public interest in the viewing,
collection, preservation and restoration of special interest vehicles.
Section 2: The
club shall not be conducted or operated for profit and no part of any profits
or remainder or residue from any dues or donations to the club shall incur to
the profit of any member or individual.
The club shall be nonsectarian and nonpartisan.
ARTICLE
III
JURISDICTION
Section 1:
Jurisdiction of this Constitution shall be as follows: All persons who are members of the Wizards of
Rods, Inc., and shall include the following classifications:
A. Officers
a. 1
Chairman
b. 1
Co-Chairman
c. 1
Secretary
d. 1
Treasurer
e. 1
Historian/Photographer
B. Directors
a. (a) through (c) above
C. Members
a. Active (no specified number)
b. Honorary
(no specified number)
Section 2: The
Board of Directors consists of the Chairman, Co-Chairman, and the Secretary.
ARTICLE
IV
Membership
Section 1:
Requirements. Requirements for
membership shall not insist upon the actual possession of a vehicle. Merely an interest in the objectives of the
club and a desire to take an active part in club activities shall be the
primary requirement for membership.
A. All applicants must be sponsored by an
existing member.
B. The
applicant must be present at a regular monthly meeting to join the club.
Section 2:
Active. Any person, eighteen (18)
years of age, shall include spouse and children under the age of eighteen (18)
or in high school.
A. A member in good standing is one who has paid
his/her dues in full, has no outstanding amounts due the club, and must
contribute to club activities. Members
are encouraged to maintain the spirit of good fellowship, camaraderie and fair
play through sponsored activities, including the use of modified vehicles and
including family participation.
Section 3:
Honorary. Any active member with
ten (10) continuous years of service may become an honorary member by
requesting in writing to be made an honorary member at any regular meeting.
A. Any member granted an honorary membership
shall receive in recognition of his years of service a plaque.
B. A
sponsor will be required for recognition purposes.
Section 4:
Termination of Membership.
Membership may be terminated by:
A. Resignation.
Any member may resign by filing a written resignation with the
Secretary, but such resignation shall not relieve the member resigning of the
obligation to pay any dues, assessments or other charges theretofore accrued
and unpaid.
B. Expulsion. The Directors, by affirmative vote of
two-thirds (2/3) of all the members of the Board, may suspend or expel a member
for a just cause after an appropriate hearing.
The Board shall report such actions to the body at the next regular
meeting.
C. Lapsing. A membership will be considered lapsed and
automatically suspended if such member’s dues are unpaid thirty (30) days after
the first day of February.
a. If the lapse is caused to the enlistment into
the active military, such person will be considered on a leave and remaining
time will be credited upon their return.
Section 5:
Reinstatement of Membership. Upon
written request signed by the former member and filed with the Secretary, the
Directors may, by affirmative vote of two-thirds (2/3), reinstate such former
member to membership upon such terms as the Directors may deem
appropriate. The Board shall report such
actions at the next regular meeting.
Section 6:
Transfer of Membership.
Membership in this organization is not transferable or assignable.
ARTICLE
V
AMENDMENTS TO THE CONSTITUTION
Section 1: No
alternations or corrections shall be made to this Constitution unless proposed
in writing at a regular meeting. At such
time, discussion will be conducted and the Chairman/Co-Chairman will present it
to the body in its final form to be acted upon.
If amended by three-fourths (3/4) majority vote of the members present,
at the next regular meeting, it will again be voted upon. If it received a three-fourths (3/4) majority
vote of the members present on the second voting, it will become a change
and/or an amendment to this Constitution.
B
Y L A W S
BYLAW
I
ELECTION OF OFFICERS
Section 1: The
officers of this organization shall consist of, as described in Article III,
Section 1, Subsection A, and shall be elected in the order, whose terms of
office shall be one (1) year or until their successors are elected and qualified.
Section 2:
Eligibility for office. Any
member in good standing for a minimum of one (1) year and is an active member
in the club (see Article IV, Section 2) shall be eligible for office.
Section 3:
Nominations and elections will be held at the regular annual February
meeting of each year.
A. A majority of all votes cast shall elect same.
Section 4:
Officers elected at the annual February meeting shall take office at the
March meeting.
Section 5:
Vacancies in Office. Whenever a
vacancy shall occur in any of the offices of this organization, it shall be the
duty of this organization to fill this vacancy at the next regular meeting in
accordance with Bylaw I.
BYLAW
II
Meetings
Section 1: Annual
Meeting. The annual meeting of the
members shall be held during February in each year. The purpose of said meeting shall be the
election of the officers and the transaction of such other business as may come
before the meeting.
Section 2: Regular
Meeting. Regular meetings of the members
shall be held monthly every third Saturday, unless advance notice is given, for
the purpose of transaction business.
Section 3:
Quorum. The quorum for any
meeting of this organization shall be the members present at that meeting.
Section 4:
Parliamentary procedure shall govern all meetings of this organization
in all cases not in conflict with this Constitution and Bylaws, applying to the
case in point.
BYLAW
III
DUTIES OF THE CHAIRMAN
Section 1: The
Chairman shall be the principal control officer of the organization and shall,
in general, supervise and control all of the business and affairs of the
club. He/she shall preside at all
meetings of the members and shall perform all the duties incident to the office
of Chairman.
Section 2: The
Chairman shall announce the date, location and time of the next meeting at each
meeting he/she is presiding. This
information will also be given to the newsletter staff.
Section 3: The
Chairman shall appoint standing committees as deemed necessary by
himself/herself and/or the membership.
Section 4: In the
absence of the regular Treasurer, the Chairman will have the authorization to
sign checks.
BYLAW
IV
DUTIES OF THE CO-CHAIRMAN
Section 1: In the
absence of the Chairman, the Co-Chairman shall perform the duties of the
Chairman.
Section 2: The
area of publicity and club promotion shall be the responsibility of the
Co-Chairman and the coordination of the 50-50 drawing at each monthly meeting.
BYLAW
V
DUTIES OF THE SECRETARY
Section 1: It
shall be the duties of the Secretary to keep an accurate record in writing of
all the transactions and business of the organization, to keep minutes of all
meetings, correspondence, and see that all notices are given in accordance with
the provisions of this Constitution and its Bylaws, and in general, perform all
duties incident to the office of Secretary.
Section 2: The
Secretary will keep a register of the post office address of each member.
Section 3: The
Secretary will take roll call and record same at every meeting.
BYLAW
VI
DUTIES OF THE TREASURER
Section 1: It
shall be the duty of the Treasurer to receive all money belonging to the
organization and to pay all bills authorized by the organization.
Section 2: The
Treasurer shall keep an accurate record of all monies received and paid out, and
to make a verbal report at each regular meeting of all receipts and
disbursements.
Section 3: The
Treasurer shall maintain the scholarship fund savings account.
Section 4: The
Treasurer shall have one checking account.
A. The
account will be known as Wizards of Rods, Inc.
These records shall reflect normal receipts and disbursements of the
organization.
Section 5: The
Treasurer shall submit his/her records belonging to the organization prior to the February meeting to an audit. The outgoing and newly elected Board of
Directors shall jointly audit the financial records of the club at the end of
the fiscal year.
Section 6: The
Treasurer shall turn over all records, money and equipment belonging to the
organization to his/her successor in February.
Section 7: The
Treasurer shall bring a bank signature card to the February meeting for the new
Chairman and/or Treasurer to sign.
BYLAW
VII
DUTIES OF THE HISTORIAN/PHOTOGRAPHER
Section 1: The
Historian/Photographer shall compile and make available a scrapbook of club
activities.
Section 2: The
Historian/Photographer shall turn over all material and scrapbook(s) belonging
to the organization to his/her successor in February.
BYLAW
VIII
VOTING MEMBERS
Section 1: All
active members of this organization age eighteen (18) and over, with a paid
membership, shall be considered a voting member. An active member’s child, upon graduation
from high school, will receive a gift membership until the next fiscal year.
BYLAW
IX
FISCAL YEAR
Section 1: The
fiscal year of this organization shall begin on February 1 and end of the last
day of January.
BYLAW
X
DUES-FEES
Section 1:
Membership dues are payable the first day of January each year. Annual dues shall be $12 per person/$18 per
couple. All new members shall have their
dues prorated.
BYLAW
XI
ANNUAL FEATURE VEHICLE(S) DRAWING
Section 1: The
winner of the feature vehicle(s) drawing will be used on annual car show
flyers, dash plaques and t-shirts.
Section 2: Member
must be present at the annual holiday party to participate in the drawing.
Section 3: Member
must be in good standing for a minimum of one (1) year.
Section 4: The
vehicle entered in the drawing must make it to the club’s annual car show on
its own power.
Section 5: No
member’s vehicle shall be used twice unless all members have had an opportunity
at least one.
BYLAW
XII
ANNUAL MEMBER-OF-THE-YEAR AWARD
Section 1: Must be
a member in good standing for a minimum of two (2) years, which means help at
our annual car show and Platoon Run, contribute to the newsletter at least once
a year, donate a door prize for our annual car show, and make it to at least
one highway clean-up a year.
Section 2: After
nominations are received from club members, the Officers of the club will vote
for the Member-of-the-Year Award recipient.
Majority vote will determine the winner.
BYLAW
XIII
50-50 DRAWING
Section 1: Each
member present at a monthly meeting may participate if he/she wishes. Each participating member pays $1 to
enter. Half of the money collected goes
to the drawing winner; the other half goes to the club treasury. Majority vote of club members present at a
regular meeting will determine where the club’s portion of the proceeds will
go, if other than the treasury.
BYLAW
XIV
AMENDMENTS TO THE BYLAWS
Section 1: No
alternations or corrections shall be made to these Bylaws unless proposed in
writing at a regular meeting. At such
time, discussion will be conducted and the Chairman/Co-Chairman will represent
it to the body in its final form to be acted upon. If amended by three-fourths (3/4) majority
vote of the members present, at the next regular meeting, it will again be
voted upon. If it receives a
three-fourths (3/4) majority vote of the members present on the second voting,
it will become a change and/or an amendment to these Bylaws.
It
is understood that all members have read and do agree to the conditions of the
above constitution and Bylaws, and that all new members understand and agree to
this document at the time of accepting membership.
Executed
and approved May 17, 1990, by the Officers, Board of Directors, and membership
of the Wizards of Rods, Inc. Revised and
reprinted January 1, 1994.